A board meeting is a formal gathering that brings together the senior management of an organisation to discuss governance control, oversight and decision-making. These meetings are typically held on a regular basis, for instance quarterly or monthly, but may also be ad-hoc to discuss urgent issues.
A well-organized agenda is the key to the flow of a boardroom meeting and ensures that all important issues are addressed within the time allocated. It’s also important to keep meeting minutes brief and clear, so that any board member is able to look them up later or pass to other stakeholders.
The most productive meetings end with a list of follow-up tasks and action items for the board members to work on between meetings. Boardable’s Minutes Maker features allow you to quickly draft minutes of your board meetings and publish them for distribution, and the Task Manager lets you to assign specific tasks to individual board members. Make sure that the attendees are aware of their roles and responsibilities by handing out minutes on time, and in the ideal case within a week following the next meeting.
It is crucial to establish an environment of respect and collaboration. Encourage diverse perspectives and use the tools for communication available on the board portal to promote active listening.
It’s also a good idea to organize informal meetings outside of the boardroom to build camaraderie and to allow for more conversational exchange during formal meetings. This is especially useful in the event that your business has an international presence. In this case, you can take the board to operational locations and observe how things go on the ground. This can help the board to become more involved in the business and will help the bottom line of the https://boardroomprogram.com/how-to-run-a-board-meeting/ business.
