The quality of your board’s meeting is dependent on the amount of work that members perform prior to every meeting. Meetings held online can be more productive and efficient if participants are prepared. A group that is well-prepared is more likely to stick to the agenda and avoid getting sidetracked.
It’s crucial to communicate clearly to board members who are merrill vdr located far away how they should be participating in meetings. It’s ideal, for example, to remind participants to mute themselves when speaking, and only speak when asked to do so. This prevents people from talking over one another or leaving the meeting without feeling heard. It’s also important that the convener ask participants for assistance in a tech issue prior to getting started.
It’s also helpful to include the rules for meetings that are virtual in the materials for board members’ orientation to ensure that everyone has thorough understanding of what’s required of them prior to, during, and after the meeting. For instance it’s important to communicate the agenda prior to the time of the meeting and to follow up with participants a day or a morning prior to the meeting to confirm all the details, give them the Zoom or meeting link once more and remind them of any other preferences for meetings (such as requesting attendees to be in an area with no distractions). It is also recommended to add an executive session placeholder to each agenda item and to include this at the start of the meeting to avoid confusion about whether there is an executive session.
